Rules of Pakkalan Palloseura ry

1 § Name and domicile of the association

The name of the association is Pakkalan Palloseura ry, for which the unofficial abbreviation PPS may be used.

The official language of the association is Finnish.

The domicile of the association is Vantaa.

2 § Purpose and nature of activities

The purpose of Pakkalan Palloseura is to promote its members' participation in physical activity and sport and to act primarily as a club specialising in football. Its activities are based on the ethical values of physical activity and the principles of fair play in sport. In its activities, the association respects environmental requirements and the realisation of equality.

The association fulfils its purpose by offering its members:

• competitive activities as well as fitness and other health-enhancing physical activity
• training, education and coaching activities
• socially developmental educational activities
• information and awareness-raising activities, and
• the opportunity to acquire sports equipment and sportswear through the club.

The association may accept donations and bequests. To support its non-profit activities, the association may organise entertainment and dance events, fundraising collections and lotteries, and engage in publishing related to its field, catering and kiosk business, and bingo operations. The association seeks to take the initiative in promoting the development of sports facilities in its area of activity.

The association complies with the rules of the sports organisations and other organisations of which it is a member. The association is a member of, among others, Suomen Palloliitto ry (the Football Association of Finland), referred to in these rules by the abbreviation SPL.

3 § Members

The board may accept as a full member of the association any person who accepts the purpose and rules of the association.

The board may accept as a full member of the association the parent or guardian of a junior member who accepts the purpose and rules of the association. If one parent or guardian of a junior member is already a full member of the association, the junior member's other parent or guardian cannot be accepted as a full member of the association, unless there are two junior members from the same family in the association.

Persons under the age of 15 may join the association as junior members.

A private individual or a legal entity wishing to support the purpose and activities of the association may be accepted as a supporting member.

Full members, junior members and supporting members are accepted by the board of the association.

A register of the association's members, approved by the board, is maintained.

4 § Resignation and expulsion of a member

A member has the right to resign from the association by giving written notice.

Membership fees paid are not refunded. The resignation takes effect as soon as notice has been given, but the resigning member is obliged to pay their fees and fulfil any other obligations required by these rules until the end of the year of resignation.

The board may expel a member from the association if the member has failed to pay overdue membership or other fees, or has otherwise failed to fulfil the obligations to which they committed by joining the association, or has, through their conduct within or outside the association, caused considerable harm to the association, or no longer meets the conditions of membership set out in law or in the rules of the association, or is guilty of unsporting behaviour. The decision takes effect as soon as the member has been notified of it in writing. An expelled member has no right to reclaim fees paid to the association.

A member is deemed to have resigned from the association if the member has failed to pay a membership fee that fell due six (6) months earlier.

5 § Membership fee

The amount of the annual membership and supporting membership fee to be collected from full members, junior members and supporting members is decided by the autumn general meeting of the association.

6 § Finances

The board decides on the financial administration of the association and its sections/teams. Funds raised in the name of the association by a section/team and by those involved in the club's activities are funds of the association.

7 § Board

The affairs of the association are managed by a board consisting of 6-9 members and one (1) deputy member. A board member must be a full member of the association. The term of office of board members begins on 1 November, in line with the association's operating year.

The board elects a chair and a vice-chair from among its members. The chair and the vice-chair are elected in alternate years for a term of two (2) operating years at a time.

The chair and the vice-chair of the board must be of legal age.

The term of office of a board member is two (2) operating years. Each year, half or as close to half as possible of the board members are due to retire by rotation. The first time, half or as close to half as possible of the board members retire, as determined by drawing lots.

The term of office of the deputy member of the board is two (2) operating years.

A chair, vice-chair or member of the board who is due to retire by rotation may be re-elected.

If a board member is prevented from performing their duties or resigns during their term of office, a general meeting of the association elects to the board in their place the deputy member elected by the autumn general meeting for the remainder of the term, if the meeting considers this necessary or if the set number of board members so requires.

The board meets when convened by the chair or, if the chair is prevented, by the vice-chair, when they consider it necessary or when half of the board members demand it in writing.

In any case, the board meets at least 6 times a year.

The board has a quorum when at least half of its members, including the chair or the vice-chair, are present. Votes are decided by a simple majority. In the event of a tie, the chair has the casting vote; in elections, however, the result is decided by drawing lots.

The board may also make decisions in a telephone meeting, by email, in a video meeting or by using any other telecommunications connection and communication method that enables board members to communicate with each other during decision-making.

For the planning and implementation of various undertakings and projects, the board may appoint working groups from among persons who have volunteered; these groups operate under the authority and supervision of the board.

8 § Authority to sign on behalf of the association

The association's name is signed by the chair of the board together with one board member, two jointly.

In addition, another person may have the right to sign on behalf of the association by virtue of their position, if the board has separately given them personal authorisation to do so, together with the chair, two jointly. All persons authorised to sign are entered in the Register of Associations.

Persons authorised to sign must be of legal age.

9 § Financial and operating year

The association's financial and operating year is 1.11.-31.10.

10 § General meetings of the association

The association holds two ordinary general meetings each year. The spring general meeting is held by 31 March. The autumn general meeting is held by 31 October. The board decides on the venue and the more precise time of the meeting.

An extraordinary general meeting is held when a general meeting of the association so decides, when the board considers there to be cause for it, or when at least one tenth (1/10) of the members of the association entitled to vote demand it in writing from the board for the purpose of dealing with a specifically stated matter. The meeting must be held within 30 days of the demand being presented to the board.

At general meetings of the association, each full member who has paid their membership fee by the time of the meeting has one vote. Junior and supporting members have the right to attend and speak at meetings, but not the right to vote. A private individual who is a full member may not exercise their right to vote by proxy.

Unless otherwise provided in the rules, the decision of a general meeting of the association is the opinion supported by more than half of the votes cast. In the event of a tie, the chair of the meeting has the casting vote; in elections of persons, however, the result is decided by drawing lots. Elections of persons are held by secret ballot if requested.

11 § Convening general meetings of the association

The board must convene general meetings of the association at least 21 days before the meeting by email sent to the members.

12 § Matters to be dealt with at the spring and autumn general meetings

The following matters are dealt with at the spring general meeting of the association:

1. Opening of the meeting
2. Election of the chair and secretary of the meeting, two persons to scrutinise the minutes and, if necessary, two vote counters
3. Recording the voting members present
4. Establishing that the meeting has been lawfully convened and has a quorum
5. Approval of the agenda of the meeting
6. Presentation of the financial statements, the annual report and the auditors' report
7. Decision on adopting the financial statements and on granting discharge from liability to the board and other accountable persons
8. Other matters mentioned in the notice of the meeting
9. Closing of the meeting

The following matters are dealt with at the autumn general meeting of the association:

1. Opening of the meeting
2. Election of the chair and secretary of the meeting, two persons to scrutinise the minutes and, if necessary, two vote counters
3. Recording the voting members present
4. Establishing that the meeting has been lawfully convened and has a quorum
5. Approval of the agenda of the meeting
6. Approval of the operating plan and the budget
7. Decision on the amount of the membership fee for full members, junior members and supporting members
8. Decision on the number of board members within the limits set in 7 § of the rules
9. Election of board members to replace those due to retire by rotation, and decision on the amount of any remuneration to be paid to the members
10. Election of one or two auditors and their deputy auditors
11. Other matters mentioned in the notice of the meeting
12. Closing of the meeting

If a member of the association wishes to have a matter dealt with at the annual general meeting of the association, they must notify the board of it in writing in good enough time for the matter to be included in the notice of the meeting.

13 § Employees of the association

The association may have an executive director and other employees. The board decides on hiring the executive director. The executive director or the board decides on hiring other employees and on their terms of employment.

14 § Amendment of the rules and dissolution of the association

A decision to amend the rules or to dissolve the association must be made at a general meeting of the association by a majority of at least three quarters (3/4) of the votes cast.

The notice of the meeting must mention the amendment of the rules or the dissolution of the association.

If the association is dissolved, its assets are used to promote the purpose of the association in the manner decided by the meeting deciding on the dissolution. If the association is wound up by court order, its assets are used for the same purpose.