Privacy notice

Date of preparation: 05.02.2018
(Contact person and address updated 26.8.2024. Cookie section added 20.10.2026)

1. Controller

Pakkalan Palloseura ry
Business ID 2073744-8
Juurakkokuja 4, 01510 Vantaa

2. Contact person for matters concerning the register

Maria Olin
toimisto@pakkalanpalloseura.fi
+358 50 372 7646

3. Name of the register

Member and partner register of Pakkalan Palloseura

4. Purpose of and legal basis for the processing of personal data

For members of the association, the processing of data is based on the legitimate interest of Pakkalan Palloseura ry, i.e. membership of the association. The purposes of the processing of personal data are:

• maintaining the register of members required by the Associations Act
• managing membership matters, such as communications, keeping in contact, awards, competitive activities, management of membership fees and disciplinary measures
• organising recreational activities, events, and discussion and training sessions
• developing activities, compiling statistics and reporting.

For officials (incl. team manager, instructor, coach, communications officer), the processing of data is based on the legitimate interest of Pakkalan Palloseura ry, i.e. agreed cooperation. For partners, the processing of personal data is based on a contract or on the legitimate interest of Pakkalan Palloseura ry (direct marketing), and the purpose of the processing of personal data is managing, developing and compiling statistics on the partnership between Pakkalan Palloseura ry and its partners.

5. Data content of the register and categories of data subjects

The register contains the following personal data on the association's individual members:

• The personal data required by section 11 of the Associations Act, i.e. the member's name and municipality of residence
• For minor members
  • Necessary consents from the parent or guardian, e.g. relating to membership, publication of data, recreational activities and use of services
  • Name and contact details of the minor's parent or guardian (postal address, email address, phone number)
  • Membership-related data, such as membership number, membership type, and data relating to membership fees and other invoices
  • Contact details (postal address, email address, phone number)
  • Photograph
  • Data on participation in membership and recreational activities and in discussion and training sessions
  • Other personal data provided by the data subject

The register contains the following personal data on officials:

• Contact details (postal address, email address, phone number)
• Invoicing data
• Photograph
• Data on participation in recreational activities and in discussion and training sessions

The register contains the following personal data on decision-makers and contact persons of companies and organisations: name, title, company, postal address, email address, phone number

6. Regular sources of data

Personal data is obtained from the data subjects themselves, e.g. when they join as members or during membership or cooperation. Members are obliged to notify Pakkalan Palloseura ry of any changes to their data.

7. Regular disclosures of data and transfers of data outside the EU or EEA

Personal data is not regularly disclosed to third parties. Data in the membership register is not transferred outside the EU or EEA. Data from Google Analytics, which is used for website visitor statistics, may also be processed in the United States (see section "Website cookies and visitor statistics").

The controller uses an electronic membership service provided by an external service provider (Taikala Oy, myClub service), with which the controller manages the member and partner register, invoicing, event registrations, attendance tracking and member communications.

8. Security principles and data retention period

The register is kept in locked premises and is password-protected. Only designated persons have access to the data in the register, to the extent required by their duties.

The data in the register is retained for as long as it is necessary to fulfil the purpose of the register.

• Personal data of officials is retained for as long as the person is involved in the activities. The data is deleted immediately when the person leaves. If the person has outstanding obligations to the association, the data is retained until those obligations have been fulfilled.
• Personal data of members of the association is retained for as long as the person is involved in the activities. The data is deleted immediately when the person leaves. If the person has outstanding obligations to the association, the data is retained until those obligations have been fulfilled.
• Personal data of decision-makers and contact persons of companies and organisations is retained for as long as it is necessary for invoicing, sponsorship or cooperation. Otherwise, the personal data is updated.

The data in the myClub service (www.myclub.fi) is stored on a database server, access to which requires a username and password as well as the address of the database server. The data in the myClub service is located in locked and guarded premises, and the stored data is backed up with a 2-fold database backup, which is strongly encrypted. Logging in to the myClub service requires entering a username and password. The username and password are strongly encrypted and known only to the registered person. All data traffic in the system is SSL-protected.

9. Rights of the data subject

Right of access and right to request rectification.

Data subjects have the right to access the data concerning them stored in the register and the right to request the rectification of inaccurate data and the erasure of data. Such requests must be submitted in writing to the contact person named in section 2.

10. Other rights

In accordance with the General Data Protection Regulation (from 25.5.2018), data subjects have the right to object to or request the restriction of the processing of their data, and to lodge a complaint about the processing of personal data with the supervisory authority.

Website cookies and visitor statistics

The Pakkalan Palloseura ry website (pakkalanpalloseura.fi) uses cookies. Cookies are small text files that are stored in the visitor’s browser.

Necessary cookies are required for the website to function and to keep it secure, and they do not require consent. They include the cookie in which your cookie choices are stored.

Analytics cookies are only used if you give your consent. We use Google Analytics 4 (Google Ireland Limited) to see how many people visit the website, which pages are read and which devices are used. The data is used only to develop the website and is not combined with the membership register. We do not use cookies for advertising.

Before you give consent, Google Analytics does not store cookies in your browser. The website may then send Google cookieless data (for example, a page view without an identifier), which is used only to estimate overall visitor numbers.

Legal basis: for analytics cookies, the visitor’s consent. Necessary cookies are based on the functioning and security of the website (the controller’s legitimate interest).

Data transfers: Google may also process Google Analytics data in the United States. Google LLC participates in the EU–U.S. Data Privacy Framework. Google Analytics does not store visitors’ IP addresses. Data is retained in Google Analytics for 14 months.

Service providers: the website runs on Webflow (Webflow, Inc.), and cookie choices are managed with CookieYes (CookieYes Limited).

Changing your consent: you can change or withdraw your consent at any time via the Cookie settings link at the bottom of the page. You can also delete cookies in your browser settings.