Team officials

Team manager

The team manager is the key organiser of a football team. The team manager is proposed by the parents, approved by the club, and responsible for keeping the team's affairs moving so that the coaches can focus on coaching in peace. The team manager has no sporting responsibilities.

The team manager organises two parents' evenings during the season.

At the start of the season, a budget is drawn up, approved by the parents, and the team officials for the coming season are chosen.

In spring, the budget is reviewed.

The team manager's duties:

• Is responsible for the team's finances and commits to keeping to the budget.
• Sets up and maintains myClub for the team (at www.pps.myclub.fi)
• myClub is the channel through which players and parents are informed about team events.
• It is the team manager's job to make sure that the calendar and events are up to date.
• At the start of the season, draws up the team's ground rules together with the head coach, parents and players.
• Takes care of kit and other purchases.

Once the coaches have drawn up the sporting season plan (the season plan evolves during the season)

• Finds and books tournaments together with the coaching staff.
• Finds opponents and books friendly matches together with the coaching staff.
• Handles the team's tournament registrations, player lists, etc., or delegates these tasks to a person agreed in advance.
• At the start of the season, updates the team's details in the Football Association of Finland's TASO system and makes sure line-ups/match reports are filled in.
• Keeps track of home matches and reports the final score in TASO, or delegates this, e.g. to a match-day team manager (not required in the youngest age groups).
• Together with the head coach, organises and books matches, accommodation, meals, snacks, any transport, etc. for tournament and camp trips.
• Organises fundraising together with a helper agreed in advance (and the club).
• Organises volunteer work together with a helper agreed in advance (and the club).
• Acts as the contact person between the club and the team in administrative matters.
• Handles communication with parents.
• Updates the team's details on the club's website and in the membership register.
• Encourages other parents to get involved in the team's and the club's activities.
• If they wish, writes an annual report at the end of the season.
• Should keep their knowledge up to date by taking part in team manager training run by the club or the Football Association of Finland.
• Makes sure that players' Pelipassi (player licence) and insurance are valid.
• Monitors the team's finances.
• Takes part in drawing up the budget.

A good team manager needs a wide range of interpersonal skills, patience and the ability to cooperate.

Kit manager

• Looks after the players and their kit at tournaments and matches.
• Is responsible for making sure the first aid kit is properly stocked.
• Takes part in kit manager training.
• Treats minor injuries and refers players for further care when needed.
• Informs parents of any injuries to their child.
• When agreed, is responsible for bringing equipment to training and matches (balls, cones, bibs, water bottles, etc.)

Example of first aid kit contents:

Cold spray, 5 instant cold packs, 1 elastic bandage, cold compression bandage, 1 large triangular bandage, 2 safety pins for fastening the triangular bandage, wound cleaning spray, plasters, blister plasters, painkillers, pollen allergy relief, e.g. Heinix, charcoal tablets, hand sanitiser, 1 pair of clothing/bandage scissors, 1 ballpoint pen, notebook, list of players' contact persons with phone numbers, allergy and medication lists, and list of special diets.

Budget

Things to take into account in the budget:

• Coaches' fees
• Slot fees (including gym slots)
• Goalkeeper coaching
• Tournaments, camps, friendly matches, trips abroad
• League fees (including futsal)
• Kit package for coaches and the team manager
• Membership fee, Pelipassi, insurance
• Travel allowances and expenses (petrol, accommodation, travel)
• Other costs: kit manager's bag and its contents, pennants, end-of-season party

Guidance and tips for the parents' evening

• Explain the period set by the club during which a player must keep paying the monthly fee if they quit or change team in the middle of the season
• Agree what to do if a player builds up unpaid fees or misses a lot of sessions
• Take into account the price difference between winter and summer pitch slots
• Decide on the team officials and who is responsible for updating the team's web page
• The head coach presents which tournaments the team will take part in and when the breaks will be
• Discuss which parents will take part in tournaments as kit managers and supervisors
• Agree how the expenses of the kit managers (parents) who come along to tournaments and camps will be reimbursed
• Agree on paying travel allowances (e.g. petrol costs) to drivers, e.g. for tournaments
• Draw up the team's ground rules together, which everyone commits to following
• Decide how the team handles notifications of attendance and absence. The head coach decides the procedure.
• If needed, agree who will be responsible for kit, volunteer work and fundraising
• After the coaches' presentation, sporting matters are no longer discussed at the parents' evening (questions or concerns)
• Minutes are always taken at parents' evenings and also sent to those who were absent. The minutes record the list of participants and the decisions made at the meeting.